Patient Appointment Reminder & No-Show Reducer
Scan upcoming appointments daily, draft personalized reminders, and flag high no-show-risk visits for a confirmation call.
The full canvas, before you import it
Click any node to see its config.
Click a node to select it — same as the Heym editor; the panel shows its settings.
8 nodes · Free & source-available
Patient Appointment Reminder & No-Show Reducer
Cut no-shows without adding front-desk work. This template scans an upcoming-appointments sheet each morning, drafts personalized reminder messages with prep instructions, emails the reminder digest to the front desk, and flags high no-show-risk visits for a personal confirmation call.
What this workflow does
- appointmentScan runs every morning
- readUpcomingAppointments reads appointments in the next day or two
- draftReminders writes per-patient reminders and prep notes, and flags repeat no-show risk
- emailReminderDigest sends the reminder pack to the front desk
- noShowRiskCheck branches when the output includes
HIGH_NO_SHOW_RISK - alertCareTeam asks the care team to place a confirmation call for high-risk visits
Use cases
- Clinic and practice appointment reminders
- Reducing no-shows for high-risk or repeat-cancellation patients
- Standardizing pre-visit prep instructions
Setup
Use a sheet with columns such as patientName, email, apptDate, apptTime, provider, visitType, and priorNoShows. Connect Google Sheets, email, and Slack credentials. This is an administrative reminder aid only — it does not provide medical advice, and clinical decisions stay with your care team.
How to import this template
- 1Click Import → Copy JSON on this page.
- 2Open your Heym and navigate to a workflow canvas.
- 3PressCmd+V/Ctrl+V— nodes appear instantly.
- 4Add your API keys in the node config panels and click Run.
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