QuickBooks Sales Receipts from Stripe

QuickBooks Sales Receipts from Stripe

Every time a Stripe payment_intent.succeeded event fires, this workflow looks up or creates the customer in QuickBooks Online and posts a sales receipt — keeping your books in sync without manual data entry.

What this workflow does

1. StripeWebhook — receives the raw Stripe event payload
2. ParseStripeEvent — Set node extracts event type, amount, currency, customer email, and name
3. IsPaymentSuccess — Condition checks event_type === payment_intent.succeeded
4. FindQBCustomer — HTTP GET searches QuickBooks for an existing customer by email
5. CreateQBCustomer — HTTP POST creates the customer if not found (routed by a second Condition)
6. CreateSalesReceipt — HTTP POST posts the sales receipt to QuickBooks with amount and line item
7. ReceiptCreated — Output logs the QuickBooks receipt ID
8. AlertFailure — Slack alert on any non-success Stripe event

Use cases

• SaaS billing: sync every successful Stripe charge to QuickBooks as a receipt
• E-commerce: keep QuickBooks customer records and revenue in lockstep with Stripe
• Subscription businesses: automate monthly receipt generation for renewals

Setup

1. Point your Stripe webhook to a Heym Webhook Trigger URL (replace the textInput with a Webhook node for production).
2. Get a QuickBooks OAuth 2.0 token from the Intuit Developer Portal. Add it as Authorization: Bearer YOUR_QB_TOKEN in the HTTP nodes. Also set YOUR_QB_COMPANY_ID in the URLs.
3. Add a Slack credential to the AlertFailure node.

Notes

• QuickBooks Online API base URL: https://quickbooks.api.intuit.com/v3/company/YOUR_COMPANY_ID.
• FindQBCustomer uses the Customer query endpoint; if it returns zero results, CreateQBCustomer fires.
• Stripe amounts are in the smallest currency unit (cents) — the receipt divides by 100 for USD.