KITA Parent Message and Pickup Review
Classify daycare parent emails, log absences, and require a human safeguarding review before any pickup-person change is recorded.
The full canvas, before you import it
Click any node to see its config.
Click a node to select it — same as the Heym editor; the panel shows its settings.
10 nodes · Free & source-available
KITA Parent Message and Pickup Review
Route common KITA and daycare parent messages without treating every email like a generic support ticket. The workflow separates absence notices, pickup-person changes, and routine schedule questions. Pickup changes enter a Human-in-the-Loop review and are never auto-approved.
What this workflow does
- KitaInbox watches the daycare mailbox
- ClassifyKitaMessage extracts a child code, date, pickup window, staff summary, and a narrow message category
- RouteKitaMessage sends absence notices, pickup changes, and routine questions down different paths
- Absences are logged in a Heym DataTable
- ReviewPickupChange pauses for human safeguarding review before a decision is recorded
- Schedule questions and other mail notify the KITA staff channel
Use cases
- KITA absence intake
- Parent schedule-question routing
- Pickup authorization change review
- Auditable handover and safeguarding workflows
Setup
Connect IMAP, LLM, and Slack credentials. Create separate DataTables for attendance notices and pickup-review decisions. Use pseudonymous child codes and the minimum information required. This workflow must never be the source of truth for guardian identity and must never auto-approve a pickup-person change.
How to import this template
- 1Click Import → Copy JSON on this page.
- 2Open your Heym and navigate to a workflow canvas.
- 3PressCmd+V/Ctrl+V— nodes appear instantly.
- 4Add your API keys in the node config panels and click Run.
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